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New Hire Reporting
A manager welcoming a new employee with a handshake

New Hire Reporting

Federal and State law requires employers to report newly hired employees in Ohio to the Ohio New Hire Reporting Center.

In 1996, Congress enacted a law called the "Personal Responsibility and Work Opportunity Reconciliation Act," or PRWORA, as part of Welfare Reform. This new legislation required that employers in all 50 states directly report their new hires to a state directory.

New hire reporting accelerates the child support income withholding order process, expedites collection of child support from parents who frequently change jobs, and promptly locates non-custodial parents to help establish paternity and child support orders. Because of this, new hire reporting is essential to helping children receive the support they deserve. Employers serve as key partners in ensuring the financial stability of many children and families and should take pride in their integral role.

Who is required to report?

Ohio Revised Code Section 3121.89-3121.8911 requires all employers and/or labor organizations doing business in the State of Ohio to report all employees to the Ohio New Hire Reporting Center. Failure to report can result in a fine up to $25 per newly hired employee; if there is a conspiracy between the employer and employee not to report, the penalty can be up to $500 per newly hired employee.